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Robinson Public Library District

Robinson Library Board of Trustees Meeting

Robinson Public Library Board of Trustees Meeting Minutes November 19, 2019

Robinson Public Library Board of Trustees

November 19, 2019

A. President Debbie Scott called the meeting to order at 5:00 PM in the Newlin room of the
Robinson Public Library.

Members present: Debbie Scott, Wendy Kastner, Michael Garrard, Allen Summers, Rhonda
Moade, Todd Liston, Debbie Walls

Staff present: Janice Shick

Staff absent: Breyanna Weaver

B. Minutes of the September 24, 2019 meeting were corrected and approved. There was no
October meeting due to lack of quorum. Minutes of the personnel meting were approved as
C. Public: None
D. Financials: check register for September was reviewed. Todd made a motion to accept the
September check register and Allen seconded. Motion passed. October check register was
reviewed. Rhonda made a motion to approve the October check register and Michael
seconded. Motion passed.
E. President’s Report
1. Old business: none
2. New Business: a) per capita requirements were reviewed as required. b) buildings and
grounds 1) Hayden’s quote to replace 3 windows was $12851.93. Debbie Walls made a
motion to accept the quote and Michael seconded. Motion passed. 2) Frontier internet has
upgraded our system to 50mbps for 5 years at $570 monthly charge with no installation
charge. 3) Board reviewed the purchase of new shelving for the Hutsonville and Flat rock
libraries. c) personnel: 1) Cathy Holley of the Oblong library has resigned, leaving only one
librarian. After discussion and recommendation form the Personnel Committee, Michael
Garrard made a motion to hire a second librarian and Allen Summers seconded. Motion
passed. The board also discussed proposed raises for the entire staff of the district. Due to
accepting a large compensation change, the board felt it necessary to have a special
meeting to review compensation policies on December 3, 2019 at 5:00PM at the Robinson
Library in the Newlin room. 2) the district Christmas party will be December 13, 2019 at the
Robinson Library in the Newlin room. The board would like to have an evening meal catered.
These plans will be finalized at the special meeting to be held December 3, 2019 in the
Newlin room of the Robinson Library.
F. Director’s Report

All Halloween events were successful, with participants enjoying activities. b) Goff’s completed annual
furnace maintenance and everything is running smoothly. c) Tempco has closed, so the new window
quote From Hayden’s was delayed. They are working on a new quote. d) Breyanna will attend a meeting
of the taxing bodies on October 28. Another meeting will be held soon. e) Cathy Holley of the Oblong
library has resigned. f) Work on the men’s restroom has begun.

G. Monthly reports of all districts were reviewed.

H. Calendar: December 13 District Christmas Party Robinson Library 5:00-6:30PM

December 24 Christmas Eve closed

December 25 Christmas Day closed

December 26-31 Robinson will close at 4:30

January 01 New Year’s Day closed

January 20 Martin Luther King, Jr. Day closed

I. Next board meeting Tuesday January 21, 2020 at 5:00PM
J. Meeting adjourned at 7:50PM.

Respectfully submitted, Wendy Kastner, Secretary

Deborah Scott, President