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Robinson Public Library District

Board Of Trustees Meeting Minutes July 21, 2020

Members present: Michael  Garrard,  Rhonda  Moade,  Debbie  Scott  and  Debbie  Walls. Members absent:  Wendy  Kastner,  Todd Liston, Allen Summers.  Total  members  present:  4 Staff present: Michelle Blair, Assist. Director; Doug Roberts, Director; Janice Shick, Bookkeeper Guests present: Mike Nelms, Lazerware Inc. Professional IT Services

Public Present: Mark Weber Meeting called to order at 5 p.m.

June 16 meeting minutes - open and closed sessions - approved as written by roll call vote of 4 members present.

Discussion Items:

 

  • Board heard from Nelms regarding the description of proposed laptops and associated accessories to be purchased for the district's four full-time staff
  • Sealed packets for three-year commercial insurance bids were opened and After some discussion, board agreed further review was needed with a decision to be made at the August meeting.
  • Discussed the need to have'an updated/corrected district disaster plan ready to approve at the August
  • Discussed movement of FY20 Encumbered funds into Special Reserve fund on 6/30/20.
  • Discussed appointment of new board Appointment will follow at August meeting.
  • Board heard Director's report which highlighted the following:
    • All locations opened to 25% capacity on June 29. Usage of face masks and sanitizer by all staff/patrons at all
    • Internet upgrade project by Frontier Communications completed on June
    • Changed filtering public access computers from Illinois Century Network to Lazerware. Will result in the district saving about $566 in
    • Installation of new Smartboard in the Newlin room slated for week of August 10 or August 17,
    • The district received a donation of $485 from the RHS class of 1955 for general use.
    • The library's annual audit with Kemper is scheduled for July 29-31.

 

Action Items:

 

  • Approved the purchase of four laptops/accessories for district's four full-time staff members by roll call of 4

 

  • Approved the movement of funds from one IT account to another for purchase of staff laptops by roll call of 4 approved.
  • Approved to pay the balance of laptop costs, not covered by IT account, with Special Reserve fund by roll call of 4
  • Approved June financials presented by Shick, after discussion, by roll call of 4
  • Approved adoption of Building Tax Levy Ordinance 2020-5 by roll call of 4
  • Approved appointment of Scott and Moade to review FY2020 Secretary Minutes by roll call of 4

Meeting adjourned at 6:35 p.m.

 

 

Debora Walls, Acting Secretary

 

Deborah Scott, President