Board Of Trustees Meeting Minutes July 21, 2020
Members present: Michael Garrard, Rhonda Moade, Debbie Scott and Debbie Walls. Members absent: Wendy Kastner, Todd Liston, Allen Summers. Total members present: 4 Staff present: Michelle Blair, Assist. Director; Doug Roberts, Director; Janice Shick, Bookkeeper Guests present: Mike Nelms, Lazerware Inc. Professional IT Services
Public Present: Mark Weber Meeting called to order at 5 p.m.
June 16 meeting minutes - open and closed sessions - approved as written by roll call vote of 4 members present.
Discussion Items:
- Board heard from Nelms regarding the description of proposed laptops and associated accessories to be purchased for the district's four full-time staff
- Sealed packets for three-year commercial insurance bids were opened and After some discussion, board agreed further review was needed with a decision to be made at the August meeting.
- Discussed the need to have'an updated/corrected district disaster plan ready to approve at the August
- Discussed movement of FY20 Encumbered funds into Special Reserve fund on 6/30/20.
- Discussed appointment of new board Appointment will follow at August meeting.
- Board heard Director's report which highlighted the following:
- All locations opened to 25% capacity on June 29. Usage of face masks and sanitizer by all staff/patrons at all
- Internet upgrade project by Frontier Communications completed on June
- Changed filtering public access computers from Illinois Century Network to Lazerware. Will result in the district saving about $566 in
- Installation of new Smartboard in the Newlin room slated for week of August 10 or August 17,
- The district received a donation of $485 from the RHS class of 1955 for general use.
- The library's annual audit with Kemper is scheduled for July 29-31.
Action Items:
- Approved the purchase of four laptops/accessories for district's four full-time staff members by roll call of 4
- Approved the movement of funds from one IT account to another for purchase of staff laptops by roll call of 4 approved.
- Approved to pay the balance of laptop costs, not covered by IT account, with Special Reserve fund by roll call of 4
- Approved June financials presented by Shick, after discussion, by roll call of 4
- Approved adoption of Building Tax Levy Ordinance 2020-5 by roll call of 4
- Approved appointment of Scott and Moade to review FY2020 Secretary Minutes by roll call of 4
Meeting adjourned at 6:35 p.m.
Debora Walls, Acting Secretary
Deborah Scott, President