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Robinson Public Library District

Board of Trustee Meeting Minutes of May 18, 2021

Minutes of the May 18, 2021 Robinson Public Library District Board Meeting

Board members present in-person:  Craig Beals, Michael Garrard, Rhonda Moade, Guy Rumler (arrived 5:55 p.m.), Debbie Scott and Debbie Walls.

Board members present via Remote: None.

Board members absent: Todd Liston (called in via cell phone for oath)

Total board members present: 6

Library staff present in person: Director Doug Roberts, and Janice Shick, Bookkeeper.

Library staff present via Remote: Assistant Director Michelle Blair

Guests present: Mike Shimer, City of Robinson

Public Present: None

Meeting called to order at 5:04 p.m.

 

  • Board heard from Mike Shimer, City of Robinson Enterprise Zoning Administrator, on the proposed expansion of the enterprise zone at the northwest corner of the Stoy junction (adjacent to the Crawford County Forest Preserve off of County Road N. 600th Street). The expansion request comes from Koert Mehler, who is opening The Woods Event Center and Bar on 1.84 acres of land in the aforementioned location.  The tax abatement resolution would be for five years on any improvements made to that parcel of land. No current tax dollars would be given up during this time. 

 

 Action Items:

  • Approved the Tax Abatement Resolution for the expansion of the city of Robinson’s Enterprise Zone to include The Woods Event Center and Bar, which will be located next to the Crawford County Forest Preserve off County Road N. 600th Roll call of five approved.
  • Approved to accept minutes of April 20, 2021 board meeting as written, with no changes. Roll call of five approved.
  • Approved the April Check Register results as presented by bookkeeper, Janice Shick. Roll call of five approved. Board also provided with a brief review of the month/year-to-date balance sheet results and the aged payables
  • Approved the proposed staff salaries for FY 2022. Roll call of five approved.
  • Approved the proposed district budget for FY 2022. Roll call of six approved.
  • Debbie Scott, board president, administered the oath of office to the three newly elected trustees – Todd Liston (over the phone), Guy Rumler and Debbie Walls. Each have a six-year term that runs until April 2027.
  • Approved Debbie Scott as new board President for two consecutive years, until May 2023. Roll call of six approved.
  • Approved Debbie Walls as new board Vice-President for two consecutive years, until May 2023. Roll call of five approved with one abstention.
  • Approved Michael Garrard as new board Secretary and Treasurer for two consecutive years, until May 2023. Roll call of five approved with one abstention.
  • Reviewed and approved the Robinson Public Library District’s Ethics Policy as written. Roll call of six approved.
  • Approved the estimate provided by Droste Concrete for repair and water proofing of the three Robinson library chimneys. Roll call of six approved.

Discussion Items:

  • Board heard the President's Report from Debbie Scott which highlighted the following:
    • Assignment of Debbie Walls, Rhonda Moade, Craig Beals and Guy Rumler to the Personnel Committee.
    • Assignment of Rhonda Moade, Craig Beals and Debbie Scott to the Insurance Committee.
    • Assignment of Todd Liston, Guy Rumler and Michael Garrard to the Building & Grounds Committee.

 

  • Board heard Director's report which highlighted the following:
    • Summary of key district statistics for April.
    • Summer reading 2021 preparation including: dates/locations sent to insurance provider; event schedule published in the Robinson Daily News and posted on library’s Facebook page; flyers distributed at the local elementary schools.  The staff also produced a promotional video segment and posted to the newly created library YouTube account.
    • Droste Concrete demolished the old, unsafe sidewalk that connects the front and back parking lot and poured a new sidewalk on 5/13/2021.
    • Purchased new vanity for the staff restroom. Contacted Goff’s Plumbing to schedule an install of not only the new vanity but also a new toilet for that area.
    • The new signage for the adult fiction and non-fiction book shelves are to be printed the week of 5/17/2021.
    • Looking at relocation of bookkeeper’s workspace over to the area currently occupying our audiobook collection and western paperback selection. We would build out the space to provide an actual office area.  This would also allow us to take down the cubicle panels that currently serve as her work area.

 

  • Board also heard other news which included the following:
    • Library general fund has received contributions in the memory of former board member Allen Summers in the amount $871 to date.
    • Received initial pricing information on possible new carpet in the children’s area.
    • New facemask document drafted that aligns with the new CDC and state guidance concerning vaccinated persons being able to go without a face mask in interior spaces.

 

Meeting adjourned at 6:47 p.m.

 

 

Respectfully submitted,

 

Michael Garrard, Secretary

 

Deborah Scott, President