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Robinson Public Library District

Board of Trustee Meeting Minutes of May 17, 2022

Minutes of the May 17, 2022 Robinson Public Library District Board Meeting

Board members present in-person:  Craig Beals, Michael Garrard, Todd Liston, Guy Rumler and Debbie Scott

Board members present via remote: Rhonda Moade (joined @ 5:16 p.m.)

Board members absent:  Debbie Walls

Total board members present: 6

Library staff present: Director Doug Roberts, Janice Shick, Bookkeeper, and Mindi Williamson, Children’s Librarian

Library staff absent:  None

Guests present: None

Public Present: None

Meeting called to order at 5:00 p.m.

Action Items:

  • Approved to accept the April 19, 2022 board meeting minutes as written, with no changes. Roll call of five approved.
  • Approved the April Check Register results as presented by bookkeeper, Janice Shick. Roll call of five approved. Board was also provided with the month/year-to-date balance sheet results and the aged payables
  • Approved the proposed staff salaries for FY 2023. Roll call of six approved.
  • Approved the proposed district budget for FY 2023. Roll call of six approved.
  • Reviewed and approved the district Ethics Policy (Ordinance 2022-7) as written. Roll call of six approved.
  • Approved the estimate from Goff & Sons Plumbing to replace the cast iron pipe in the basement. Roll call of six approved.
  • Approved the addition of Hoopla as another district e-resource platform beginning in FY 2023.
  • Approved the purchase of a 65” wireless, touch screen monitor with onboard computer from Conference Technologies for the Children’s Area. Roll call of six approved.

Discussion Items:

President’s report highlighted the following:

  • Debbie Scott did not have any new items to discuss but did mention that would be bringing pizza and drinks to the next board meeting.

Board heard Director's report which highlighted the following:

  • Conducted test proctoring for an MBA candidate on Tuesday, April 26.
  • Ordered district-branded drawstring bags and water bottles from Promotions Now on Tuesday, May 3. We will use these initially as summer reading give away items.
  • Completed the initial set-up process for our new Beanstack reading app on Wednesday, May 4. We received notification on Thursday, May 12 that the site Q/A review by the Beanstack client success team had been completed and can now begin planning our staff training on the app the last two weeks of May in order to be able to launch the first week of June.
  • Securitas (formerly FE Moran) upgraded our alarm panel from 3G to 4G capability on Wednesday, May 11. This is to ensure continued transmission of any potential alarm signals.
  • Michelle Goodwine, Multi Media Specialist with the Hutsonville school district, will be bringing four of her junior high students over to complete a STEM project with our new Makerspace cart on Thursday, May 19. The students are all one-million word readers and are taking part in this effort as a reward for that achievement.
  • We purchased furniture for our cyber café area. The purchase included an eight-foot long by three-foot wide work table with eight power outlets; a couple of tables – one café height, one standard height, plus six café height stools, four standard height chairs and two arm chairs with power outlets. 
  • We have begun discussing how best to go about the formation of a Friends Group for the Robinson location. We believe that a fund-raising group is essential for the library’s continued solvency in the years to come.
  • Our new social media specialist started on May 9. She has already created a Tik Tok page for the library and has been working with Niche Academy to create some new widgets for our under construction website.
  • We are anticipating the installation of our new phone system by the end of May.

Board heard the Children’s report from Mindi Williamson:

  • Mindi mentioned that April was a busy month for the children’s department. National Library Week was April 4 – 8 and that our open house for the new children’s area was part of the weekly festivities.  We had 43 adults and 25 kids visit the event.
  • We had an Easter egg hunt after story hour on Wednesday, April 13. There were 31 kids that participated.
  • We had a Pirate Party on Thursday, 4/21/22 from 4-5:30 p.m. There were 44 kids and 36 adults in attendance.
  • Buster the Bus from the Regional Office of Education (ROE) visited the Robinson library for story hour on Wednesday, April 27. The kids learned about bus safety and sang a song with Buster.
  • Mindi visited both Washington and Lincoln grade schools the week of May 9 to promote the upcoming summer reading program as well as the anticipated launch of our new Beanstack reading app.
  • Brian “Fox” Ellis conducted summer reading kick-off performances at both Lincoln grade school and Oblong grade schools on Monday, May 16. Between the two schools there were over 600 children in attendance.

Debbie Scott summarized upcoming events for the district and then made a motion for adjournment.  All were in favor.

Meeting adjourned at 6:16 p.m.

Respectfully submitted,

Michael Garrard, Secretary

Deborah Scott, President