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Robinson Public Library District

Board of Trustee Meeting Minutes of July 19, 2022

Minutes of the July 19, 2022 Robinson Public Library District Board Meeting

Board members present in-person:  Craig Beals, Michael Garrard, Todd Liston, Debbie Scott and Debbie Walls

Board members present via remote: Rhonda Moade

Board members absent:  Guy Rumler

Total board members present: 6

Library staff present: Director Doug Roberts, Janice Shick, Bookkeeper, and Mindi Williamson, Children’s Librarian

Library staff absent:  None

Guests present: None

Public Present: None

Meeting called to order at 5:05 p.m.

Action Items:

  • Approved to accept the June 27, 2022 board meeting minutes as written, with no changes. Roll call of six approved.
  • Approved the June Check Register results as presented by bookkeeper, Janice Shick. Roll call of six approved. Board was also provided with the month/year-to-date balance sheet results and the aged payables
  • Approved Ordinance 2022-5 to levy and assess a tax of .02% of the value of all taxable property within the Robinson Public Library District for building and maintenance purposes for the fiscal year beginning July 1, 2022 and ending June 30, 2023. Roll call of six approved.
  • Approved the quote from Goff & Sons Plumbing for removal of the two old water fountains from the Robinson location – in the Newlin hallway and adjacent to the front entrance – and installation of a new split cooler, with an electric bottle filler, adjacent to the front entrance. Roll call of six approved.
  • Approved the quote from Cintas Corporation for the lease of a Zoll Plus Automatic External Defibrillator (AED) and the purchase of the Omnia First Aid Bundle that includes a First Aid Cabinet, Bleed Control Kit, First Aid Sign and Bloodborne Pathogen Kit. Roll call of six approved.

Discussion Items:

President’s report highlighted the following:

  • Craig Beals volunteered to join Debbie Scott to conduct an audit of FY2022 Secretary’s minutes.
  • No other items were discussed.

Board heard Director's report which highlighted the following:

  • Touched briefly on the significant upswing in the number of patron visits during June. The 5,380 patron visits was by far the largest total of any month during FY22.  The increase was due in large part to our summer programs but we also had some additional programs that were a factor as well.
  • Received FY 2022 Per Capita Grant award letter from the Secretary of State on Wednesday, June 29, 2022. Our grant amount was $21,647.10.
  • Goff Plumbing replaced the cast iron pipe in the basement on Wednesday, June 29, 2022.
  • We launched hoopla to our district patrons on Friday, July 1, 2022.
  •  We had two groups of Lincoln Grade School 4th graders participating in summer school tour the library – on Friday, July 1 and Thursday, July 7. Between the two visits we had 91 children and made over 20 new library cards.
  • We have hosted three family history class events – on June 29, July 6 and July 13. The purpose of the program is to introduce aspiring or established genealogy enthusiasts to FamilySearch, a free genealogy search engine.  There is one more class scheduled on July 20 at 6 p.m.
  • We received notification from Frontier Communications on Monday, July 11, 2022 that our new phones will be installed on Wednesday, July 27.
  • Staff annual reviews were completed on Tuesday, July 12, 2022.
  • Received word that the bridge project on Lincoln Street, on the east side of the library will be starting soon. Discussed an easement request with the city engineer on Tuesday, July 19.  Was also contact by Ameren the same day about an easement request to relocate the gas pipeline from the east side of the property (Lincoln Street side) to the west side of the property (North Jefferson Street side).

Board heard the Children’s report from Mindi Williamson:

  • Taking a break from story hour programming until after the Labor Day holiday.
  • Our summer reading challenge on Beanstack will be concluding on Friday, July 22. We will award the prizes the following week.
  • We will be hosting a traveling Apollo exhibit during the month of September – September 12 to October 1. The exhibit includes some replica astronaut suits and a rocket ship made of Legos.
  • We will also be starting a new Beanstack reading challenge, in partnership with the Space Science Institute based on NASA’s first mission of the Artemis spaceflight program.
  • Discussed some different program ideas that we are working on for the fall and winter. The goal is to have at least one adult and one youth program each month, outside of the weekly story hours, during the fall and winter.

Debbie Scott summarized upcoming events for the district and then made a motion for adjournment.  All were in favor.

Meeting adjourned at 6:02 p.m.

Respectfully submitted,

Michael Garrard, Secretary

Deborah Scott, President