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Robinson Public Library District

Board of Trustee Meeting Minutes of January 18, 2022

Minutes of the January 18, 2022
Robinson Public Library District Board Meeting

Board members present in-person:  Michael Garrard and Debbie Scott

Board members present via Remote: Rhonda Moade and Guy Rumler

Board members absent:  Craig Beals, Todd Liston and Debbie Walls

Total board members present: 4

Library staff present in person: Director Doug Roberts, and Janice Shick, Bookkeeper.

Library staff present via Remote: None

Library staff absent:  None

Guests present: None

Public Present: None

Meeting called to order at 5:06 p.m.

Action Items:

  • Approved to accept the November 16, 2021 board meeting minutes as written, with no changes. Roll call of four approved.
  • Approved to accept the November 30, 2021 special board meeting minutes as written, with no changes. Roll call of four approved.
  • Approved the November Check Register results as presented by bookkeeper, Janice Shick. Roll call of four approved.
  • Approved the December Check Register results as presented by bookkeeper, Janice Shick. Roll call of four approved. Board was also provided with the month/year-to-date balance sheet results and the aged payables  
  • Approved the Service Level Agreement with Frontier Communications to upgrade the Robinson location’s phone system to Yealink T54W wireless phones. As part of the phone upgrade, the library’s internet speed will be increased from 50 Mbps to 100 Mbps.  Roll call of four approved.
  • Approved membership in the Illinois Libraries Present 6-month pilot program, which provides members the opportunity to provide high-quality online events for their library patrons at an equitable cost. These virtual events will connect communities and audiences across the state through shared event experiences and program resource sharing. Roll call of four approved.  

Discussion Items:

President’s report highlighted the following:

  • Debbie shared that she, as President of the library board, received an invite to be part of an Advisory board for the Don and Lorena White trust, which has been recently funded. Three percent of funds from the trust will be distributed annually with the hope that the funds will continue in perpetuity.

 Board heard Director's report which highlighted the following:

  • Completed the ILLINET Interlibrary loan and Reciprocal Borrowing Statistical Survey for FY2021 on 1/4/22.
  • Completed the library's annual certification, which is required by 23 Ill. Adm. Code 3030.200(a)(2)(I) for continued membership in our regional library system on 1/4/22.
  •  Stanley Access Technologies completed repairs to the front doors at the Robinson location on 1/7/22. Had a follow-up visit on 1/11/22 to replace a fault board in the inside exit door and make some adjustments to opening/closing timing sequence.
  • Launched a library-sponsored Instagram site mid-December.
  • Planning for first Illinois Library Presents-sponsored virtual program on Wednesday, January 26, 2022.
  • Working on a revised, library-specific policy manual for inclusion on the new library website. Also working on revising many established personnel-specific policies along with drafting new policies.  The goal is to compile all personnel policies into a comprehensive handbook for established employees as well being available for future employees as part of an orientation program.
  • Estimated delivery of remaining Children’s Area furniture scheduled for the end of January.

 Meeting adjourned at 5:51 p.m.

 Respectfully submitted,

 Michael Garrard, Secretary

 Deborah Scott, President