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Robinson Public Library District

Board of Trustee Meeting Minutes of February 15, 2022

Minutes of the February 15, 2022 Robinson Public Library District Board Meeting

Board members present in-person: Debbie Walls

Board members present via Remote: Debbie Scott, Guy Rumler and Rhonda Moade Board members absent: Craig Beals, Michael Garrard and Todd Liston

Total board members present: 4

Library staff present in person: Director Doug Roberts, and Janice Shick, Bookkeeper.

Library staff present via Remote: None

Library staff absent: None Guests present: None Public Present: None

Meeting called to order at 5:07 p.m.

 

Action Items:

  • Approved to accept the January 18, 2022 board meeting minutes as written, with no changes. Roll call of four approved.
  • Approved the January Check Register results as presented by bookkeeper, Janice Roll call of four approved. Board was also provided with the month/year-to-date balance sheet results and the aged payables report.
  • Approved the Six-Month Statement of Receipts and Expenditures for the period of July 1, 2021 to December 31, 2021.  Roll call of four approved.
  • Approved the Work Experience Agreement with C.E.F.S. Economic Opportunity Corporation for a period of one year, with effective dates yet to be determined. Roll call of four approved.
  • Approved moving from "masks required" to "masks encouraged" status in all district locations for both staff and patrons, effective Monday, February 28, 2022. Roll call of four approved.

 

Discussion Items:

 

President's report highlighted the following:

  • Debbie Scott mentioned tying in the planned open house for the newly remodeled children's area with National Library Week in April. Doug agreed that the connection had been discussed among the staff and that planning was underway. He mentioned possibly doing a by invitation "soft open" involving community and school leaders in advance of a Saturday, general public event. More details on the event planning will be divulged in the near future.

 

Board heard Director's report which highlighted the following:

  • Received the large scale furniture delivery from Demco on Tuesday, February Children's area remodel is now in full swing.
  • Scheduled a shred event with Data Management for the library on Saturday, March 19 from 9 m. to 12 noon. The date may possibly change to a week day in order to make it easier for some entities - e.g. school facilities - to participate since they do not have people available to drop off materials on the weekend.
  • Operations closed due to inclement weather:
    • Robinson at 12 noon on Wednesday, February 2; All day on both Thursday, February 3 and Friday, February 4
    • Oblong at 12 noon on Wednesday, February 2; All day on both Thursday, February 3 and Friday, February 4
    • Hutsonville closed on Thursday, February 3 from 1 pm to 5 pm
    • Flat Rock closed on Thursday, February 3 from 1 pm to 5 pm; Saturday, February 5 from 9 am to 12 noon
  • Met with carpet installer, Ryan Hill, on Thursday, February 10 to discuss installation timing and Carpet installation began on Tuesday, February 15. Half of the room has been completed with the remainder to be carpeted on Friday, February 18.
  •  Guy Rumler mentioned a conversation he had recently with an Annapolis resident concerning being in­ district in order to utilize the Hutsonville branch location. Guy asked what steps needed to be taken. Doug advised that he would check with the library's attorney on the process He also advised that he had recently had a similar comment concerning an out-of-district precinct in the Oblong area. Doug stated that during a conversation with the County Clerk he learned that the last day to get a resolution or ordinance on the ballot for the November 8, 2022 general election is Monday, August 22, 2022. Doug also pointed out that if voting to be a part of the library district doesn't come to fruition, or isn't deemed feasible, families residing outside the district are extended use of the library collection by means of a yearly fee of $104.50. This fee is determined by a state-mandated formula and must be paid annually.
  • Debbie Scott summarized upcoming events for the district and then made a motion for adjournment. All were in

Meeting adjourned at 5:41 p.m.

Respectfully submitted,

Michael Garrard, Secretary

Deborah Scott, President