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Robinson Public Library District

Board of Trustee Meeting Minutes of August 17, 2021

Minutes of the August 17, 2021 Robinson Public Library District Board Meeting

Board members present in-person:  Craig Beals, Michael Garrard, Todd Liston, Rhonda Moade.

Board members present via Remote: Debbie Scott.

Board members absent: Guy Rumler and Debbie Walls

Total board members present: 5

Library staff present in person: Director Doug Roberts, and Janice Shick, Bookkeeper.

Library staff present via Remote: None

Library staff absent:  Michelle Blair

Guests present: None

Public Present: Mark Weber

Meeting called to order at 5:00 p.m.


Mark Weber, local resident, addressed the board with a few items:

  • Expressed concern about the delivery of the twice weekly published Robinson Daily News to the library. Made an offer to the board to pay for one year’s rent on a post office box in an effort to ensure the local paper was at the library first thing in the morning on Wednesdays and Saturdays (publication days).  The Director ensured that the situation would be looked into.
  • Inquired as to whether all staff had health insurance and sick days available. The Director advised that full-time staff do indeed have both items available to them but part-time employees do not.
  • Inquired as to the health status of a staff member. The Director advised that health status or prognosis could not be discussed.


 Action Items:

  • The hearing on the annual Budget and Appropriation Ordinance (Ordinance 2021-3) was brought to order. The board approved the ordinance.  Roll call of five approved.
  • Approved to accept minutes of the July 20, 2021 board meeting as written, with no changes. Roll call of five approved.
  • Approved the July Check Register results as presented by bookkeeper, Janice Shick. Roll call of five approved. Board was also provided with a brief review of the month/year-to-date balance sheet results and the aged payables
  • Approved the six-month statement of receipts and expenditures, for the period of January 1, 2021 to June 30, 2021. Roll call of five approved.
  • Approved extension of employee leave of absence for an additional three (3) months, effective September 1, 2021. Roll call of five approved.  

Discussion Items:

  • No President’s report.
  • Board heard Director's report which highlighted the following:
    • Provided a summary of key district statistics for July.
    • Notified by Secretary of State’s office of per capita grant award of $22,769.58 .
    • Working with Demco design consultant on Children’s area makeover.
    • Nearing completion of FY21 Illinois Public Library Annual Report (IPLAR).
    • Planning underway for Endowment committee-sponsored performance by Brian “Fox” Ellis on September 8, 2021.

Meeting adjourned at 5:30 p.m.

Respectfully submitted,

Michael Garrard, Secretary

Deborah Scott, President