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Robinson Public Library District

Board of Trustee Meeting Minutes of August 16, 2022

Minutes of the August 16, 2022 Robinson Public Library District Board Meeting

Board members present in-person:  Craig Beals, Todd Liston, Guy Rumler and Debbie Scott

Board members present via remote: Rhonda Moade (joined at 5:18 p.m.)

Board members absent:  Michael Garrard and Debbie Walls

Total board members present: 5

Library staff present: Doug Roberts, Director; Janice Shick, Bookkeeper

Library staff absent:  Mindi Williamson, Children’s Librarian

Guests present: None

Public Present: None

Meeting called to order at 5:02 p.m.

  • The board President gave notice that the hearing on the annual Budget and Appropriation Ordinance (Ordinance 2022-3) was in session. Following recognition that there was no public in attendance, the discussion turned to the remainder of the scheduled agenda.

Action Items:

  • Approved to accept the July 19, 2022 board meeting minutes as written, with no changes. Roll call of four approved.
  • Approved the July Check Register results as presented by bookkeeper, Janice Shick. Roll call of four approved. Board was also provided with the month/year-to-date balance sheet results and the aged payables report.
  • Approved the six months Statement of Receipts and Expenditures for the period of January 1, 2022 to June 30, 2022. Roll call of four approved.
  • Approved the Budget and Appropriation Ordinance (Ordinance 2022-3). Roll call of four approved.
  • Approved the Perpetual Right-Of-Way Easement requested by the City of Robinson as part of the impending bridge work on Lincoln Street, which is adjacent to the library’s property on its eastern boundary. Roll call of four approved.
  • Approved the Perpetual Easement requested by Ameren Illinois Company d/b/a Ameren Illinois to relocate a gas pipeline on the library’s eastern boundary to the library’s western boundary as part of the City of Robinson’s impending bridge work on Lincoln Street, which is adjacent to the library’s property on its eastern boundary. Roll call of five approved.
  • Approved the estimate by Droste Concrete to replace the 21’x12’x6’ section of exposed aggregate concrete at the northeast employee entrance. Roll call of five approved.

Discussion Items:

President’s report highlighted the following:

  • No items were discussed.

Board heard Director's report which highlighted the following:

  • Tony Droste completed the concrete replacement work on the 57’x17’ section at the Northwest corner of the south section of the Robinson parking lot on Friday and Saturday, July 29 and 30.
  • Conference Technologies installed the new smartboard in the children’s area on Wednesday, August 3.
  • Doug attended a Grant Writing workshop at the Effingham Public Library on Wednesday, August 10.
  • Mindi attend a virtual training session with Beanstack on Wednesday, August 10. The topic was Reading Fundraisers for Libraries.
  •  Annual library report (IPLAR) is underway and nearing completion.
  • Our new coffee station has been set up near the PAC area. It has been well received by the public.  The wall behind the coffee station and café-height table has been painted blue to match the chair coverings and differentiate the area from others in the library.
  • Finished installing all but two sections of 7’ wall shelves at the Oblong branch on Monday, August 1. The shelves were previously in the children’s area at the Robinson library.
  • T-Graphics installed wall graphics at the Oblong branch on Tuesday, August 9. The only items remaining in the remodeling project are the LED lighting upgrade and replacement of the old paneling around the office area with dry wall.
  • Jennifer Wilson gave her notification that she has accepted a new position with the Lawrenceville School district. She moved to a fill-in status effective close of business Friday, August 12.  A search is underway for a new custodian.

Debbie Scott summarized upcoming events for the district and then made a motion for adjournment.  All were in favor.

Meeting adjourned at 6:02 p.m.

Respectfully submitted,

Michael Garrard, Secretary

Deborah Scott, President