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Robinson Public Library District

Board of Trustee Meeting Minutes of April 19, 2022

Minutes of the April 19, 2022 Robinson Public Library District Board Meeting

Board members present:  Craig Beals, Todd Liston, Guy Rumler, Debbie Scott and Debbie Walls

Board members absent:  Michael Garrard and Rhonda Moade

Total board members present: 5

Library staff present: Director Doug Roberts, Janice Shick, Bookkeeper, and Mindi Williamson, Children’s Librarian

Library staff absent:  None

Guests present: None

Public Present: None

Meeting called to order at 5:03 p.m.

Action Items:

  • Approved to accept the March 15, 2022 board meeting minutes as written, with no changes. Roll call of five approved.
  • Approved the March Check Register results as presented by bookkeeper, Janice Shick. Roll call of five approved. Board was also provided with the month/year-to-date balance sheet results and the aged payables  
  • Approved the hiring of Ariel Wilson as a part-time summer employee and also on an ad-hoc basis during the 2022-23 school year. Roll call of five approved.
  • Approved the First Choice Electrical quote for the Oblong LED lighting upgrade project. The work will be completed after the start of the new fiscal year.  Roll call of five approved.
  • Approved the estimate from Droste Concrete to do sealing work on all the brick surfaces of the Robinson building. The work will be completed after the start of the new fiscal year.  Roll call of five approved.
  • Approved the estimate from Droste Concrete to complete renovation work on the two 86”x44” window openings at the Oblong library. The work will be completed after the start of the new fiscal year.  Roll call of five approved.
  • Approved the estimate from Droste Concrete to complete concrete repair work on the 57’x17’ NW corner of the south parking lot section at the Robinson location. The work will be completed after the start of the new fiscal year.  Roll call of five approved.
  • Approved the estimate from Droste Concrete to power wash all the exposed aggregate and apply a coat of sealer at the Robinson location. The work will be completed after the start of the new fiscal year.  Roll call of five approved.
  • Replacement of the cast iron sewer pipe in the basement was also discussed after approval of the FY23 items. Doug Roberts stated that he was still waiting on a cost estimate for the pipe replacement and hoped that the repair could be made before the end of this fiscal year.  It was decided, because there is still money available in the building fund, that if the pipe replacement work could not be completed before the end of this fiscal year that we might move up one of the previously approved Robinson items – either the brick sealing and/or the aggregate power washing/sealing - to this fiscal year.  If the latter scenario comes to fruition with either, or both projects, a new vote will be needed at the May meeting.    
  • Tabled the discussion on approving the proposal from Conference Technologies Incorporated (CTI) for a new monitor for the Children’s area. Todd Liston expressed that instead of a wireless option that needed a laptop in close proximity to play videos, that we explore purchasing a touch monitor like the one in the Newlin room, only perhaps a smaller version.  Doug is going to touch base with CTI to get a revised proposal.  The issue will be revisited at the May meeting.

Discussion Items:

President’s report highlighted the following:

  • Debbie Scott did not have any new items to discuss.

Board heard Director's report which highlighted the following:

  • The group was reminded that the last date for filing Statement of Economic Interest forms is on Saturday, April 30, 2022.
  • Held our Open House to celebrate the completion of our Children’s Area remodel on Thursday, April 7 from 5 p.m. to 7 p.m. We had 68 (43 adults and 25 children) in attendance.  We made eight new library cards and received countless favorable comments about our new space.
  • WTHI-TV filmed a news story on our new children’s area on Wednesday, April 13, 2022. Filming was done during our story hour and we had 51 people (31 kids/20 adults) in attendance.
  • We received a donation of $959.60 from the Robinson High School Class of 1956 on Wednesday, April 7.
  • Frontier provisioned and tested our new 100 Mbps circuit on Wednesday, April 13, 2022. We are now at the new network speed.  We have had an installation site assessment completed for the phones and are waiting for confirmation of installation and training dates.  We are currently working through all of the settings and features for our new Yealink T54W phones.
  • Signed a three-year license agreement with Zoobean on Friday, April 1 to implement the Beanstack reading list application. Annual cost for the Plus Package, which includes a mobile app, is $795 with a one-time $295 implementation fee.  Mindi Williamson and Doug Roberts took part in an Implementation Kick Off session on Tuesday, April 12.  We are looking at a planned launch date of June 1, just in time for summer reading.
  • Mindi, Janice and Doug met with Christine Garrow from Hoopla on Wednesday, April 6 to discuss the possibility of adding the Hoopla streaming site for our library patrons. We are currently reviewing pricing and hope to possibly launch the new app on June 1, just in time for summer vacation.

Board heard the Children’s report from Mindi Williamson:

  • Mindi attended a Family Night at Washington Grade School. There were about 60 kids that made crafts at the library table Mindi had set up.
  • We are having a Pirate Party on Thursday, 4/21/22 from 4-5:30 p.m.
  • We had an Easter egg hunt in the children’s area following story hour on 4/13/22. There were 250 eggs made up for the approximately 30 pre-K kids to hunt.
  • Buster the Bus from the Regional Office of Education (ROE) will be visiting the Robinson library for story hour on Wednesday, April 27.
  •  Debbie Scott summarized upcoming events for the district and then made a motion for adjournment. All were in favor.

Meeting adjourned at 6:37 p.m.

Respectfully submitted,

Michael Garrard, Secretary

Deborah Scott, President