Robinson Public Library District

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Board Minutes

Minutes of the Board of Trustees August 18, 2018

Robinson Public Library District

Board of Trustees

August 18, 2018



  1. President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:00 a.m. on Saturday, August 18, 2018, in the Carnegie Room of the Robinson Public Library. 


Members Present:   Allen Summers, Debbie Walls, Debbie Scott, Michael Garrard, Rhonda Moade and Wendy Kastner


Members Absent:  Elmer Hale


Staff Present:   Breyanna Weaver and Jerry Barker



  1. A Hearing on Ordinance No. 2018-3:  Annual Budget and Appropriation Ordinance:  No public attended.  



  1. Minutes of the July 21, 2018 Meeting:  The July 21, 2018 meeting minutes stand approved as corrected.



  1. Public Comments:  No public in attendance.



  1. Financials:
  1. Check Register: After review, a motion was made by Debbie Scott and seconded by Debbie Walls, “that the July 2018 check registers be approved.”  The motion carried.


  1. Income & Budget Statement: After Board review, the July 2018 financials are filed for audit. 


  1. Aged Payables: The Board reviewed the July 2018 aged payables report.


  1. Investments and Reserves: The Board reviewed the District’s July 2018 investments, rates, reserves, interest income and check register details.


  1. Ordinance No. 2018-3 Budget and Appropriation Ordinance: The Board reviewed the Budget and Appropriation Ordinance No. 2018-3.  Debbie Walls made a motion and Wendy Kastner seconded, “that the Budget and Appropriation Ordinance No. 2018-3 is approved.”  The motion passed. 


  1. Six Month Statement of Receipts and Expenditures: The Board of Trustees reviewed the Six Month Statement of Receipts and Expenditures.  Rhonda Moade made a motion and Debbie Scott seconded, “that the Six Month’s Statement of Receipts and Expenditures is approved.”        The motion carried.
  1. President’s Report: 


  1. Old Business:
    1. Hayden Glass Quote – Breyanna Weaver reviewed the options on the Hayden Glass quote for a new bank of windows in the magazine section.  Debbie Walls made a motion and Michael Garrard seconded, “that the quote for $8,186 is approved.”  The bank will include the reflective outer coating, a wood grain frame and double-paned windows.  The motion passed.


  1. Other Old Business – After Breyanna consulted with Tony Droste on the heater in the front sidewalk, Bierbaums may not be able to access the heater without tearing up the concrete. There is a good possibility it will totally need replaced.


  1. New Business:


  1. Appoint Election Officials - Debbie Scott appointed Breyanna Weaver and Michelle Blair the Election officials.


  1. A letter from William Heap, Attorney at Law, was received to inform us that the Roger Miller Trust has named the Robinson Public Library District to receive half of his estate at the death of his mother.


  1. Other New Business – Breyanna Weaver is requesting the Board of Trustees to take a survey of our patrons and community addressing their needs and interests in updating our libraries. It is to be posted on the Radio, website, etc. 


  1. Also a committee is to be appointed at the next Board meeting to oversee the many ideas, suggestions, & recommended changes.



  1. Director’s Report:
  • Illinois Public Library Annual Report is being finalized for submission.


  • The audit went well. Jodi will be here to present the Audit at the September board meeting.


  • Droste completed the driveway work the weekend of August 10th.


  • Board election packets can be picked up beginning September 5th. Debbie Scott and Rhonda Moade have expiring terms.


  • We received the first property tax check in the amount of $333,964.08.


  • Hutsonville was closed on 8/14/18 due to a power outage.




                                                            Sept 3              Labor Day - Closed

                                                            Sept 4              New Winter Hours begin at Robinson


Sept 15            Endowment and Board Meeting

                                                            Oct 8               Columbus Day - Closed



  1. Monthly Reports:  All reports were reviewed by the Board.



  1. Robinson Public Library Children’s Report


  1. Oblong Public Library


  1. Hutsonville Public Library


  1. Susie Wesley Memorial Library



  1. Books Ordered in July



  1. September Calendar



  1. Announcements:  The next Board Meeting is Saturday, September 15, 2018 at 8:30 a.m.



  1. Adjournment:  President Debbie Scott adjourned the meeting at 9:45 a.m.