Robinson Public Library District

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Board Minutes

Minutes from the November 17, 2018 Board Meeting

Robinson Public Library District

Board of Trustees

November 17, 2018



  1. President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:10 a.m. on Saturday, November 17, 2018, in the Carnegie Room of the Robinson Public Library. 


Members Present:   Allen Summers, Debbie Walls, Debbie Scott, Michael Garrard and Wendy Kastner


Members Absent:  Elmer Hale and Rhonda Moade


Staff Present:   Breyanna Weaver and Jerry Barker



  1. Minutes of the October 20, 2018 Meeting:  The October 20, 2018 meeting minutes stand approved as read.

  1. Public Comments: No public in attendance.

  1. Financials:
  1. Check Register: After review, a motion was made by Debbie Walls and seconded by Michael Garrard, “that the October 2018 check registers be approved.”  The motion is approved.


  1. Income & Budget Statement: After Board review, the October 2018 financials are filed for audit. 


  1. Aged Payables: The Board reviewed the October 2018 aged payables report.


  1. Investments and Reserves: The Board reviewed the District’s October 2018 investments, rates, reserves, interest income and check register details.




  1. President’s Report: 


  1. Other Old Business: The Project committees are to schedule their meeting as soon as possible. The Endowment and Regular Board committees will meet together.


  1. New Business:


  1. Per Capita Requirements – The Trustee reviewed the current year Per Capita requirements. The Board members want more improvements to our


Libraries; as well as, the Trustees acknowledged that our District does follow most of the suggested requirements.


  1. FOIA
  2. Appointment of Officers – Debbie Scott appointed Breyanna Weaver and Michelle Blair as the fiscal year FOIA officers.


  1. Open Meetings Act
  2. Appointment of Officers – Debbie Scott appointed herself and Breyanna Weaver as the current fiscal year Open Meetings Act officers.


  1. Building and Grounds –
  2. Hayden Glass Quote for Oblong Building has yet to arrive.


  1. Other New Business -
  2. Debbie Scott enquired if Jerry Barker, the current Accountant, has plans on a retirement date. She explained that she will know more after her IMRF Pre-Retirement Workshop, November 29, 2018 and a meeting with Gina Mills, Country Companies on December 7th



  1. Director’s Report:


  • All Halloween events were successful, with participants enjoying the activities.


  • Goff’s were called to fix a small gas leak on the valve of the furnace in Newlin.


  • The new window has been installed at Robinson. We are working to get a quote for Oblong’s front window.


  • We are currently awaiting a quote for the women’s restroom. Roger Wells has ordered the book on codes and then can quote the job.


  • The awning at Oblong Library should be hung by the weekend, hopefully today.


  • LeFever Electric was here to assess the sidewalk heater. The electrician found wiring with loose connections downstairs that was getting hot.  He replaced the wiring.


  • Election Packets must be returned between December 10th – 17th.


  • Parkhurst was contacted about maintenance on the overgrown bushes, dead or dying trees and said he is willing as soon as he finishes his other good weather jobs.



                                                Nov. 22                       Thanksgiving Day (Closed)

                                                Nov. 23                       Friday after Thanksgiving (Closed)               

                                                Dec. 24                        Christmas Eve (Closed)

                                                Dec. 25                        Christmas (Closed)


Dec. 26-31                  Robinson will close at 4:30 p.m.

                                                Jan. 1                           New Year’s Day (Closed)

                                                Jan. 21                         Martin Luther King, Jr. Day (Closed)



  1. Monthly Reports:  All reports were reviewed by the Board.


  1. Robinson Public Library Children’s Report


  1. Susie Wesley Memorial Library


  1. Hutsonville Public Library


  1. Oblong Public Library



  1. Books Ordered in October



  1. December  Calendar



  1. Announcements:  The December meeting will be held Saturday, December 15, 2018 at 8:30 a.m.



  1. Adjournment:  President Debbie Scott adjourned the meeting at 9:30 a.m.