Robinson Public Library District

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Board Minutes

Robinson Public Library District

Board of Trustees

October 20, 2018

 

 President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:10 a.m. on Saturday, October 20, 2018, in the Carnegie Room of the Robinson Public Library. 

Members Present:   Allen Summers, Debbie Walls, Debbie Scott, Rhonda Moade and Wendy Kastner

Members Absent:  Elmer Hale and Michael Garrard

Staff Present:   Breyanna Weaver and Jerry Barker

Minutes of the September 15, 2018 Meeting:  The September 15, 2018 meeting minutes stand approved as read.

  1. Public Comments:  No public in attendance.
  2. Financials:
  3. Check Register: After review, a motion was made by Debbie Walls and seconded by Wendy Kastner, “that the September 2018 check registers be approved.”  The motion carried.

 

  1. Income & Budget Statement: After Board review, the September 2018 financials are filed for audit. 

 

  1. Aged Payables: The Board reviewed the September 2018 aged payables report.

 

  1. Investments and Reserves: The Board reviewed the District’s September 2018 investments, rates, reserves, interest income and check register details.

 

 

  1. President’s Report: 

 

  1. Old Business:
    1. Droste Concrete Quote – After the Board reviewed the Droste Concrete quote, Rhonda Moade made a motion and Debbie Walls seconded, “that the October 17, 2018 SW side of parking lot concrete repair quote of $18,784 is approved.” The motion passed. 

 

  1. Bathroom Project – Wendy Kastner and Debbie Scott followed up with Lowe’s for a materials estimate on the women’s bathroom. The estimate on materials was roughly $4,000.  The Board instructed Breyanna Weaver to call possible contractors to complete this job.

 

  1. Other Old Business – NA

 

  1. New Business:

 

  1. Holiday Closing Hours – Breyanna asked to clarify the Holiday hours of closing at 4:30 p.m. the week between Christmas and New Year’s. Debbie Walls made a motion and Debbie Scott seconded, “that the Robinson Library close early at 4:30 p.m. on the 26th, 27th and 31st.”  The motion carried.  

 

  1. Grounds Maintenance – Breyanna has a call into Parkhurst Landscaping to estimate the costs of maintaining the grounds, cutting down the dead trees and pruning all trees and bushes as needed.

 

  1. Other New Business – December 1, 2018, the City of Oblong is having a Christmas tree lighting ceremony outside the Community Center in the little park. They requested Oblong Library set up a booth to read stories for at least one half hour or longer if needed. No final decision was made, but the Trustees did think it sounded like a good way to represent the library during these festivities.

 

 

  1. Director’s Report:

 

  • We have had multiple requests for proctoring exams this month.

 

  • The Interlibrary Loan Traffic Survey is almost ready for submission to the Illinois State Library.

 

  • Goff Heating and Plumbing inspected furnaces on October 19th. All were found to be in working order.

 

  • Robinson Police have been asked to increase patrol of the library grounds and parking lot.

 

  • Our new bank of windows is finally ready and will be installed soon.

 

  • We are still working on repair to the sidewalk heater.

 

  • The libraries are gearing up for Halloween events: Robinson will host a Monster Bash on the 23rd and Oblong will host Silly Safaris on the 27th.

 

Schedule of Upcoming Events:

                                                            Oct. 24:   Robinson: Monster Bash

                                                            Oct. 27:   Oblong:  Silly Safaris

                                                            Nov. 12:  Veteran’s Day (Closed)

                                                            Nov. 22:  Thanksgiving (Closed)

 

                                                            Nov. 23:  Friday after Thanksgiving (Closed)

                                                            Dec. 24:  Christmas Eve (Closet)       

                                                            Dec. 25:  Christmas Day (closed)

                                                            Jan. 1:     New Year’s Day (Closed)

                                                            Jan 21:    Martin Luther King Jr. Day (Closed)                                             

 

  1. Monthly Reports:  All reports were reviewed by the Board.

 

  1. Robinson Public Library Children’s Report
  2. Susie Wesley Memorial Library Report
  3. Hutsonville Public Library
  4. Oblong Public Library

 Books Ordered in September

 November Calendar

 Announcements:  The next Board Meeting - Saturday, November 17, 2018 at 8:00 A.M.

 Adjournment:  President Debbie Scott adjourned the meeting at 9:55 a.m.