Robinson Public Library District

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Board Minutes

Minutes of the Board of Trustees meeting on July 21, 2018.

Robinson Public Library District

Board of Trustees

July 21, 2018

 

 

  1. President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:10 a.m. on Saturday, July 21, 2018, in the Carnegie Room of the Robinson Public Library. 

 

Members Present:   Allen Summers, Debbie Scott, Michael Garrard, Rhonda Moade and Wendy Kastner

 

Members Absent:  Debbie Walls and Elmer Hale

 

Staff Present:   Breyanna Weaver and Jerry Barker

 

 

  1. Minutes of the June 23, 2018 Meeting:  The June 23, 2018 meeting minutes stand approved as corrected.

 

 

  1. Public Comments:  No public in attendance.

 

 

  1. Financials:

1.      May Check Registers:  After review, a motion was made by Wendy Kastner and seconded by Rhonda Moade, “that the May 2018 check registers be approved.”  The motion carried.

 

2.      May Income & Budget Statement:  After Board review, the May 2018 financials are filed for audit. 

 

3.      May Aged Payables:  The Board reviewed the May 2018 aged payables report.

 

4.      May Investments and Reserves:  The Board reviewed the District’s May 2018 investments, rates, reserves, interest income and check register details.

 

5.      June Check Registers:  After review, a motion was made by Rhonda Moade and seconded by Michael Garrard, “that the June 2018 check registers be approved.”  The motion passed.

 

6.      June Income & Budget Statement:  After Board review, the June 2018 financials are filed for audit.

 

7.      June Aged Payables:  The Board reviewed the June 2018 aged payables report.

 

 

8.      June Investments and Reserves:  The Board reviewed the District’s June 2018 investments, rates, reserves, interest income and check register details.

 

9.      Encumbered Funds:  The Board reviewed the Encumbered Funds from FY2018.  Michael Garrard made a motion and Debbie Scott seconded, “that the FY18 Encumbered Funds are approved.”  The motion carried.

 

 

  1. President’s Report: 

 

1.      Old Business:

a.       Bathroom Remodel – No bids were received on the bathroom remodel project.  Breyanna will rebid the project in multiple City papers as well as our local paper again. 

 

b.      Oblong Awning – Due to storm damage, Kessler’s removed the Oblong Library awning on the front of their building.  Brumleve gave a quote replacing the frame and awning at $2,705.  Michael Garrard made a motion to rescind the first quote by Brumleve in May, and Wendy Kastner seconded.  The motion passed.  Michael Garrard made a motion to accept the new quote of $2705 for delivery of awning with lettering and frame, Allen Summers seconded.  The motion carried.

 

c.       Other Old Business – Robinson Library’s broken window back by magazines was looked over by Hayden’s Glass.  They said the windows were very thin and a hard material to replace.  After discussion, the Board asked Breyanna to get an estimate on double paned windows with reflective glass like the ones at the roof line.  The Trustees requested that all the windows in that section be replaced.

 

2.      New Business:

 

a.       Appoint committee to audit Secretary’s Records –

Committee Members:  Wendy Kastner and Debbie Scott were appointed to audit the Secretary’s Records.

 

b.      Other New Business

 

 

  1. Director’s Report:

*        Summer Reading was a success at all District libraries.  Everyone had a great time!  Numbers were good at all branches.  Thank you to Mindi, Judy, Shannon and Ellen for all of their hard work this summer!

 

*        I have begun working on the Illinois Public Library Annual Report (IPLAR).  They have made several changes to the report this year.

 

*        Hayden Glass came to inspect the broken window and will provide an estimate for repair.

 

*        Lytle was called to repair the internal timers and parking lot lights.

 

Schedule:

                                                            Aug 18            Board Meeting

                                                            Sept 3              Labor Day (Closed)

                                                            Sept 4              New Robinson Hours

                                                            Sept 15            Board/Endowment Meetings

 

                                                           

  1. Monthly Reports:  All reports were reviewed by the Board.

 

 

1.      Robinson Public Library Children’s Report

 

2.      Susie Wesley Memorial Library

 

3.      Hutsonville Public Library

 

4.      Oblong Public Library

 

 

  1. Books Ordered in June

 

 

  1. August Calendar

 

 

  1. Announcements:  The next Board Meeting is Saturday, August 18, 2018 at 8:00 a.m.

 

 

  1. Adjournment:  President Debbie Scott adjourned the meeting at 9:26 a.m.