Robinson Public Library District

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Board Minutes

Minutes from the May 19, 2018 meeting of the Board of Trustees

Robinson Public Library District

Board of Trustees

May 19, 2018


  1. President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:00 a.m. on Saturday, May 19, 2018, in the Carnegie Room of the Robinson Public Library. 


Members Present:   Allen Summers, Debbie Walls, Debbie Scott, and Wendy Kastner


Members Absent:  Elmer Hale, Michael Garrard & Rhonda Moade


Staff Present:   Breyanna Weaver and Jerry Barker



  1. Minutes of the April 28, 2018 Meeting:  The April 28, 2018 meeting minutes stand approved as read.



  1. Public Comments:  No public in attendance.



  1. Financials:

1.      Check Register:  After review, a motion was made by Allen Summers and seconded by Wendy Kastner, “that the April 2018 check registers be approved.”  The motion carried.


2.      Income & Budget Statement:  After Board review, the April 2018 financials are filed for audit. 


3.      Aged Payables:  The Board reviewed the April 2018 aged payables report.


4.      Investments and Reserves:  The Board reviewed the District’s April 2018 investments, rates, reserves, interest income and check register details.


5.      Budget & Appropriation Comparison:  The Board reviewed the FY18 Budget and Appropriation Comparison report.


6.      New FY2019 Budget:  After Breyanna Weaver updated the Board on the possible changes required by the State of Illinois, action on the FY2019 Budgets were tabled till the June meeting.


·         Fiscal Year 2019 Budget Preparation


·         Long Range Building Grounds Plan 2019




  1. President’s Report: 


1.      Old Business:  The Board read Maxine Zwermann‘s thank you note. 


a.       Other Business


2.      New Business:


a.       Non-Resident Services Program – After a brief explanation explaining the $3 increase to $104 for the Non-Resident Card this coming year (based on the state formula), Debbie Walls made a motion and Debbie Scott seconded that the Non-Resident Card new fee $104 and Robinson Public Library District’s continued participation in the Non-Resident Services Program is approved.”  The motion carried.


b.      Review Ethics Policy – The Board reviewed the Ethics Policy.  No changes.


c.       Building & Grounds – After a brief explanation, Debbie Walls made a motion and Allen Summers seconded, “that the Droste Concrete quote to replace the western section of the Robinson Library parking lot is approved.”  The motion passed.


d.      Change in hours for Robinson Library – Breyanna Weaver suggested starting in the fall that Robinson Library’s hours shift one hour earlier defined as follows:


Fall Hours:     Monday – Thursday:  9 am -   6 pm

Friday & Saturday: 9 am – 4:30 pm


      Summer Hours:           Monday:  9 am – 6 pm

                                          Tuesday – Saturday: 9 am – 4:30 pm


Once understood, Wendy Kastner made a motion and Debbie Scott seconded, “that the hours for Robinson Library begin as listed above after Labor Day 2018.”  The motion carried.


e.       Other New Business - NA



  1. Director’s Report:


*        Goff’s performed the annual maintenance on our air conditioners.  All are in working order.


*        We are currently awaiting a contractor to help create an accurate account of what is needed for the bathroom remodel.


*        Droste has the sidewalks sealed.



*        Colleen Mason and Connie Storckman have been hired part-time to fill the front desk position vacancies.  They started May 3rd and are doing great.



                                    May 28:                       Memorial Day (Closed)

                                    May 29:                       Summer Hours Begin (Robinson)

                                    June 16                        Endowment and Board Meetings

                                    June 04                        Independence Day (Closed)



  1. Monthly Reports:  All reports were reviewed by the Board.


1.      Robinson Public Library Children’s Report


2.      Oblong Public Library



  1. Books Ordered in April



  1. June Calendar



  1. Announcements:  The next Board Meeting is Saturday, June 16, 2018 at 8:30 a.m.



  1. Adjournment:  President Debbie Scott adjourned the meeting at 9:26 a.m.