Robinson Public Library District

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Board Minutes

Minutes of the April 28, 2018 meeting of the Board of Trustees.

Robinson Public Library District

Board of Trustees

April 28, 2018

President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:07 a.m. on Saturday, April 28, 2018, in the Carnegie Room of the Robinson Public Library. 


Members Present:   Allen Summers, Debbie Scott, Michael Garrard, Rhonda Moade and Wendy Kastner


Members Absent:  Debbie Walls and Elmer Hale


Staff Present:   Breyanna Weaver and Jerry Barker



  1. Minutes of the March 17, 2018 Meeting:  The March 17, 2018 meeting minutes stand approved as read.



  1. Public Comments:  No public in attendance.



  1. Financials:

1.      Check Register:  After review, a motion was made by Debbie Scott and seconded by Wendy Kastner, “that the April 2018 check registers be approved.”  The motion carried.


2.      Income & Budget Statement:  After Board review, the March 2018 financials are filed for audit. 


3.      Aged Payables:  The Board reviewed the March 2018 aged payables report.


4.      Investments and Reserves:  The Board reviewed the District’s March 2018 check register details. 


5.      Staff Wage Raise:  After some question and answers, Rhonda Moade made a motion and Allen Summers seconded, “that the proposed 4% wage raise is approved.”  The motion passed.


6.      Final FY2018 Budget Revision:  After review, Rhonda Moade made a motion and Michael Garrard seconded, “that the final FY2018 Budgets are approved.”  The motion carried.



  1. President’s Report: 


1.      Old Business:

a.       Oblong Awning – After a brief explanation, Wendy Kastner made a motion and Michael Garrard seconded, “that the Brumleve quote is approved.”  The motion passed.  An installation contractor is still sought.


b.      Bathroom remodel – After lengthy conversation on the specs sought on the Bathrooms remodel, it was decided that a designer be sought to manage the project. 


c.       Other Business - Wendy Kastner shared the status on Maxine Zwermann’s recovery.  A card & flowers will be sent.



2.      New Business:


a.       5 Year Plan of Service – The Board reviewed the updates in the Five Year Plan of Service. 


b.      Other New Business - NA



  1. Director’s Report:


*        After Wi-Fi had been experiencing problems, the units were replaced by Lazerware.  The older units were no longer covered.


*        March and April have been very busy with real estate exam proctoring.


*        The SHARE committee voted to implement Pay-Per-Use Audio beginning April 2, 2018.


*        April 9-14 was National Library Week.  At Robinson, we passed out microwave popcorn, bags, and scented bookmarks encouraging patrons to “Pop Open a Good Book!”


*        Ruth’s last day was April 13th.  She is moving to Mississippi to be closer to her family.  We appreciate the 20 years she has dedicated to the library and wish her happiness in her new adventure!  We have received several applications and interviews are underway.


*        Breyanna received a Per Capita Grant award letter from the Illinois State Library this week, saying that we will be awarded $19,296.25 in Per Capita monies for 2018.  According to the letter, these funds may be “significantly delayed.”  We are still awaiting our 2017 funds at this time.


                                                            May 19:                       Board Meeting

                                                            May 28:                       Memorial Day (Libraries Closed)

                                                            May 29:                       Summer Hours Begin


                                                                                                Monday 10:00 A – 7:00 P

                                                                                                Tuesday – Saturday 10:00 A – 5:30 P




  1. Monthly Reports:  All reports were reviewed by the Board.


1.      Robinson Public Library Children’s Report


2.      Hutsonville Public Library


3.      Oblong Public Library


4.      Susie Wesley Memorial Library



  1. Books Ordered in March



  1. May Calendar



  1. Announcements:  The next Board Meeting is Saturday, May 19, 2018 at 8:00 a.m.



  1. Adjournment:  President Debbie Scott adjourned the meeting at 9:50 a.m.