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Robinson Public Library District

Board Meeting

Minutes from the Board Meeting September 24, 2019.

Robinson Public Library District

September 24, 2019

President Debbie Scott called the meeting to order at 5:30 p.m. in the Newlin room of the Robinson Library.

Members present: Debbie Scott, Wendy Kastner, Michael Garrard, Allen Summers, Rhonda Moade, Todd Liston

Members Absent: Debbie Walls

Staff Present: Breyanna Weaver, Janice Shick


Jody Truitt, Kemper CPA reviewed the audit report for FY 2019. Michael Garrard made a motion to accept the audit and Rhonda Moade seconded. Motion carried.


Public Comments: none

Minutes of the August 17, 2019 meeting stand approved as read.



  1. Check register for August 2019 was reviewed. Debbie Scott made a motion to accept the check register and Allen Summers seconded. Motion passed.
  2. Annual report FY 2019, after review and discussion, Todd Liston made a motion to accept the 2019 annual report and Rhonda seconded. Motion passed.
  3. Levy Ordinance 2019-6 was discussed. Michael Garrard mad e a motion to accept the Levy Ordinance 2019-6 and Allen Summers Seconded. Motion carried.

President’s Report

  1. Old business: After discussion by the board, the board meetings will be held on the third Tuesday of the month at 5:00 p.m. Wendy Kastner mad a motion to accept the date and time change and Rhonda Moade seconded. Motion passed.
  2. New Business: a. Ricoh copier lease was discussed. A new lease for 3 copiers (2 in Robinson and 1 in Oblong) will renew for $84.18/month. Michael Garrard made a motion to purchase the screens as discussed and Wendy Kastner seconded. Motion passed. New fireproof cabinets were also discussed. The cost would be $3500.00 Todd Liston made a motion to purchase the new cabinets and Wendy Kastner seconded. Motion passed.


Director’s Report

  1. A summer reading planning meeting for next year was held with all district libraries, Newton, Palestine and Lawrenceville. Several performers were chosen and scheduling is in process.
  2. Annual fire extinguisher inspection is complete.
  3. Oblong had lighting issues and Lytle/Skill Electric repaired each issue.
  4. Breyanna and Michelle will attend the annual IHLS Member’s day November 7 in Effingham.
  5. Hayden glass was contacted again regarding a quote to remove leakinig windows.
  6. Epperson tree service has removed 2 trees on library property.
  7. Hutsonville Equipment has been installed and their internet is working very well.
  8. Best Way Carpet has cleaned the Newlin Room prior to Preschool Story Hour Resuming.
  9. We have a student volunteer from Robinson High School for the semester.
  10. Monthly reports from all libraries were reviewed by the board.




Oct. 9              PSSH: Firetruck

Oct. 14            Columbus Day (Closed)       

                                                Oct. 19            Board Meeting

                                                Oct. 24            Rob: Monster Bash from 4:30-6:00

Oct. 26            Obl: Fred and His Feathered Friends

                                                Nov. 9             Rob: Adult Program - Painting Party

Nov. 11           Veteran’s Day (Closed)

                                                Nov. 16           Board Meeting

                                                Nov. 21           Rob: Family Reading Night

Nov. 28           Thanksgiving Day (Closed)

                                                Nov. 29           Closed

                                                Dec. 15            Board and Endowment Meeting

                                                Dec. 24            Christmas Eve (Closed)

Dec. 25            Christmas Day (Closed)


Next board meeting Tuesday, October 15, 2019 at 5:00 p.m.

Meeting adjourned at 7:00 p.m.