Robinson Public Library District

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Board Minutes

Minutes from the April 15, 2017 meeting of the Robinson Public Library Board of Trustees.

Robinson Public Library District

Board of Trustees

April 15, 2017



  1. Vice President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:15 a.m. on Saturday, April 15, 2017, in the Carnegie Room of the Robinson Public Library. 


Members Present:   Allen Summers, Debbie Walls, Debbie Scott, Elmer Hale, Michael Garrard, and Wendy Kastner


Members Absent:  Rhonda Moade


Staff Present:   Breyanna Weaver and Jerry Barker



  1. Minutes of the March 18, 2017 Meeting:  The March 18, 2017 meeting minutes stand approved as read.



  1. Public Comments:  No public in attendance.



  1. Financials:

1.      Check Register:  After review, a motion was made by Debbie Walls and seconded by Elmer Hale, “that the April 2017 check registers be approved.”  The motion carried.


2.      Aged Payables:  The Board reviewed the April 2017 aged payables report.


3.      Income & Budget Statement:  After Board review, the April 2017 financials are filed for audit. 


4.      Investments and Reserves:  The Board reviewed the District’s April 2017 investments, rates, reserves, interest income and check register details. 


5.      Salary & Wages 2018:  The Board reviewed the details for the recommended 2018 Salary & Wages.  Debbie Walls made a motion and Michael Garrard seconded, “that the FY 2018 Salary & Wages 3% cost of living increase is approved.”  The motion passed unanimously.



  1. President’s Report: 

1.      Old Business: 

a.       Other Old Business: 

1)      Flat Rock Building - Breyanna Weaver gave an update on the progress and status of the Susie Wesley Memorial Library, foreseeing an opening date within a week if all goes as planned.


2.      New Business:


a.       Five Year Plan of Service - The Board reviewed, questioned, and discussed the updated 5 Year Plan of Service.  The Trustees spoke well of the plan.


b.      Board Meeting Time - After questions arose concerning the meeting time of the Board meeting, a discussion was held as to potentially a later time or different day & time.  After each member had a chance for input, it was decided to leave as is.


c.       Insurance – Breyanna is calling the Insurance Committee members to meet and put a bid packet out soon, asking for the packet returned in July and the new insurance to begin in September 2017.


d.      Other New Business – A slate of new Officers will be presented and voted on at the May 2017 Board Meeting.




  1. Director’s Report:


*The New computer equipment has been installed at Robinson and Flat Rock.  We have also completed an upgrade for the printers that work with Polaris.


*The desks have arrived for Flat Rock and they should be ready soon!  The shelving is already installed and we spent a full couple weeks getting the vast majority of materials sorted, filed and on the shelves.


*We had a FOIA Request that was complied with according to the law.



                                                            May 20            Board Meeting

                                                            May 29            Memorial Day (Closed)

                                                            May 30            Summer Hours Begin

                                                                                    Robinson: Monday 10a-7p

                                                                                    Tuesday – Saturday 10a-5:30p



  1. Monthly Reports:  All reports were reviewed by the Board.


1.       Robinson Public Library Children’s Report


2.      Hutsonville Public Library


3.      Oblong Public Library



  1. New Books Ordered in March



  1. May Calendar
  2. Announcements:  The next Board Meeting is Saturday, May 20, 2017 at 8:00 a.m.



  1. Adjournment:   Vice President Debbie Scott adjourned the meeting at 9:40 a.m.