Robinson Public Library District

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Board Minutes


Robinson Public Library District

Board of Trustees

March 18, 2017


  1. Vice President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 9:00 a.m. on Saturday, March 18, 2017, in the Carnegie Room of the Robinson Public Library. 


Members Present:   Allen Summers, Debbie Walls, Debbie Scott, Rhonda Moade and Wendy Kastner


Members Absent:  Elmer Hale & Michael Garrard


Staff Present:   Breyanna Weaver and Jerry Barker



  1. Minutes of the February 18, 2017 Meeting:  The February 18, 2017 meeting minutes stand approved as read.



  1. Public Comments:  No public in attendance.



  1. Financials:

1.      Check Register:  After review, a motion was made by Wendy Kastner and seconded by Rhonda Moade, “that the February 2017 check registers be approved.”  The motion carried.


2.      Aged Payables:  The Board reviewed the February 2017 aged payables report.


3.      Income & Budget Statement:  After Board review, the February 2017 financials are filed for audit. 


4.      Investments and Reserves:  The Board reviewed the District’s February 2017 investments, rates, reserves, interest income and check register details. 


5.      Budget Revision:  The Board reviewed the Summary for the Budget Revision.  Debbie Walls made a motion and Rhonda Moade seconded, “that the FY 2017 Final Budget Revision is approved as amended.”  The motion passed.



  1. President’s Report: 

1.      Old Business: 

a.       Other Old Business:  NA


2.      New Business:

a.       Employee Discipline Policy –


1)      After the Board reviewed the new Employee Discipline Policy, Debbie Walls made a motion and Wendy Kastner seconded, “that the new Employee Discipline policy is approved.”  The motion carried.


b.      Grounds Maintenance  

1)      The Board reviewed each of the three mowing bids.  After some calculations and discussion, Rhonda Moade made a motion and Wendy Kastner seconded, “that the Five-O-Mowing bid of $210 per week including mowing, Parkhurst Landscaping doing weed & feed spraying, pick-up, cleanup and disposal is approved.”  The motion passed. 


c.       ServPro Quote –

1)      After Board was briefed on ServPro’s quote, Debbie Scott made a motion and Debbie Walls seconded, “that the additional clean-up & disposal work at Susie Wesley’s old building is approved for $3,694.”  The motion carried.


d.      Circulation Desk –

1)      After the Board reviewed the newest information on the Circulation Desk, Debbie Walls made a motion and Debbie Scott seconded, “that the Mette’s Cabinet Corner circulation desk quote balance $2,082.08, Rick Lowe’s electrical quote $2,100, the children's circulation desk from Mette's Cabinet Corner, Wells Construction demolition & disposal quote $900 are approved.”  The motion carried.


e.       Approve Furniture Purchase –

1)      Breyanna Weaver presented a request for purchase of additional chairs, end tables and loveseats.  After Board review, Debbie Walls made a motion and Allen Summers seconded, “that the requested furniture purchase of $4,408 is approved.”  The motion passed.



3.      Other New Business  NA



  1. Director’s Report:


·         The elevator stopped working on March 6th.  Mike from Mid-America came the next day and got it repaired.


·         ServPro began work at Flat Rock on Monday, March 6, 2017 and finished March 13th.


·         We have a FOIA request that will be complied with in accordance with the law.


·         Spy Night went well at the Robinson Library.  We had about 85 in attendance and the kids really seemed to enjoy themselves.


·         We received word that Flat Rock Library programming may be held in the community room as requested.



·         Lazerware suggested a change in our provider for filtering and Ethernet cable connection, which saves $300 per year.  The Board was in agreement.

·         This is the year we go out for Liability Insurance bids.  Packets will go out in early summer.   The Liability Insurance year begins in September.



                                                            April 9-15        National Library Week

                                                            April 15           Board Meeting

                                                            May 20            Board Meeting

                                                            May 29            Memorial Day (Closed)

                                                            May 30            Summer Hours Begin

                                                                                    Robinson: Monday 10a-7p

                                                                                    Tuesday – Saturday 10a-5:30p

                                                                                    FR-Hut-OblNo Change



  1. Monthly Reports:  All reports were reviewed by the Board.


1.       Robinson Public Library Children’s Report


2.      Hutsonville Public Library


3.      Oblong Public Library



  1. New Books Ordered in February



  1. April Calendar



  1. Announcements:  The next Board Meeting is Saturday, April 15, 2017 at 8:00 a.m.



  1. Adjournment:   Vice President Debbie Scott adjourned the meeting at 10:30 a.m.