Robinson Public Library District

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Board Minutes

Robinson Public Library District

Board of Trustees

September 16, 2017


  1. President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:40 a.m. on Saturday, September 16, 2017, in the Carnegie Room of the Robinson Public Library. 


Members Present:   Allen Summers, Debbie Walls, Debbie Scott, Michael Garrard, Rhonda Moade and Wendy Kastner


Members Absent:  Elmer Hale


Staff Present:   Breyanna Weaver and Jerry Barker



  1. Jodi Truitt, Kemper CPA Audit Report FY2017:  Jodi Truitt, Kemper CPA presented the Fiscal Year 2017 Audit.  She reported the Audit was clean and the best the Library District can receive. 



  1.  Public Comments:  No public in attendance.



  1. Minutes of the August 19, 2017 Meeting:  The August 19, 2017 meeting minutes stand approved as read.



  1. Financials:

1.      Check Register:  After review, a motion was made by Michael Garrard and seconded by Wendy Kastner, “that the August 2017 check registers are approved.”  The motion carried.


2.      Aged Payables:  The Board reviewed the August 2017 aged payables report.


3.      Income & Budget Statement:  After Board review, the August 2017 financials are filed for audit. 


4.      Investments and Reserves:  The Board reviewed the District’s August 2017 investments, rates, reserves, interest income and check register details. 


5.      Levy Ordinance No. 2017- 6:  The Board reviewed the details for the Levy Ordinance No. 2017-6. After explanation that Levy amounts matched the Budget and Appropriation, Debbie Walls made a motion and Debbie Scott seconded, “that the Levy Ordinance 2017-6 is approved.”  The motion passed.


6.      Annual Report FY2017:  The Trustees reviewed the Treasurer’s Annual Report

Fiscal year 2017, June 1, 2016 to June 30, 2017.  After brief questions and


answers, Wendy Kastner made a motion and Allen Summers seconded, “that the fiscal year 2017 Treasurer’s Annual Report is approved.”  The motion carried.



  1. President’s Report: 

1.      Old Business: 

a.       Other Old Business:  NA


2.      New Business:

a.       Lazerware Computer Leases – After review of the Lazerware terms on leases and three used computers for a sale price of $190, Michael Garrard made a motion and Allen Summers seconded, “that the Lazerware three used computers be purchased at $190 and the lease proposal effective October 1, 2017 is approved as presented.”  The motion passed.


b.      Evaluations – The Personnel committee plan to meet in order to set evaluation criteria for the staff and director.  Committee members are Debbie Walls, Allen Summers, Wendy Kastner, Debbie Scott and Breyanna Weaver.


c.       Other New Business – NA



  1. Director’s Report:


*      Our annual fire extinguisher inspection is complete.


*      FE Moran performed the annual inspection of equipment and found all in good order.


*      Goff’s were called to look at the drain in the Newlin Hallway.


*      Oblong had issues with a light fixture.  Otie’s took care of the problem.


*      Robinson’s Winter hours began September 5th.  Branch hours remain the same.


*      Gary Branson called to tell there is a new storage building to house the trash receptacles behind the building.


*      Flat Rock Village Board members are to continue notification (via a phone call) per our lease contract when they need to go in the Library.


*      There is still a discrepancy on the physical address of the new library.  The Board unanimously decided to keep the post office assigned address, 104 S Central.


*      A patron, Richard Price, passed away and left part of his estate to the Library District.  It may take up to six months to finalize his estate.


*      Regions Bank, Sharlene Booth, is presenting a program on Identity Theft on Wednesday, October 18th.


§  Current Hours:         Monday -Thursday 10 a.m. – 7:00 p.m.

           Friday - Saturday    10 a.m. – 5:30 p.m.



                                                            Oct. 9              Columbus Day – (Closed)

                                                            Oct. 21                        Board Meeting

                                                            Oct. 24                        Pumpkin Grove

                                                            Oct. 28                        Oblong: Animal Tales

                                                            Nov. 11           Veteran’s Day (Closed)

                                                            Nov. 18           Board Meeting

                                                            Nov. 23           Thanksgiving Day (Closed)

                                                            Dec. 16            Board and Endowment Meetings

                                                            Dec. 25            Christmas Day (Closed)



  1. Monthly Reports:  All reports were reviewed by the Board.


1.       Robinson Public Library Children’s Report


2.      Hutsonville Public Library


3.      Oblong Public Library


4.      Susie Wesley Memorial Library



  1. Books Ordered in August



  1. October Calendar



  1. Announcements:  The next Board Meeting is Saturday, October 21, 2017 at 8:00 a.m.



  1. Adjournment:  President Debbie Scott adjourned the meeting at 10:10 a.m.