Robinson Public Library District

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Board Minutes

Robinson Public Library District

Board of Trustees

August 19, 2017


President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:06 a.m. on Saturday, August 19, 2017, in the Carnegie Room of the Robinson Public Library. 


Members Present:  Debbie Walls, Debbie Scott, Elmer Hale, and Wendy Kastner


Members Absent:  Allen Summers, Michael Garrard and Rhonda Moade


Staff Present:   Breyanna Weaver and Jerry Barker



  1. Hearing on Ordinance No. 2017-3: Annual Budget and Appropriation Ordinance


No public in attendance.



  1.  Public Comments:  No public in attendance.



  1. Minutes of the July 15, 2017 Meeting:  The July 15, 2017 meeting minutes stand approved as read.



  1. Financials:

1.      Check Register:  After review, a motion was made by Debbie Walls and seconded by Wendy Kastner, “that the July 2017 check registers be approved.”  The motion carried.


2.      Aged Payables:  The Board reviewed the July 2017 aged payables report.


3.      Income & Budget Statement:  After Board review, the July 2017 financials are filed for audit. 


4.      Investments and Reserves:  The Board reviewed the District’s July 2017 investments, rates, reserves, interest income and check register details. 


5.      Ordinance No. 2017-3 Budget and Appropriation Ordinance:  The Board reviewed the details for the Budget and Appropriation Ordinance No. 2017-3.  Debbie Walls made a motion and Debbie Scott seconded, “that the Budget and Appropriation Ordinance 2017-3 is approved.”  The motion carried.


6.      Six Month’s Statement of Receipts and Expenditures:  The Trustees reviewed the Six Month’s Statement of Receipts and Expenditures dated January 1, 2017 to June 30,


 2017.  After brief questions and answers, Wendy Kastner made a motion and Debbie Walls seconded, “that the Six Month’s Statement of Receipts and Expenditures is approved.”  The motion passed.


7.      Excess Accumulation of Funds:  The Board of Trustees reviewed the Excess Accumulation of Funds.  Jerry Barker explained that last year’s lower levy will help the overages be within limits by next fiscal year.



  1. President’s Report: 

1.      Old Business: 

a.       Insurance Bids – After closer examination and follow-up with a comparable spreadsheet showed Country Companies Insurance failed to bid the Auto insurance & the Bonds, Debbie Walls made a motion and Wendy Kastner seconded, “that the Weber Insurance quote is approved.”  The motion carried.


b.      Other Old Business - NA


2.      New Business:

a.       Other New Business – NA


  1. Director’s Report:


  • Illinois Public Library Annual Report is being finalized for submission.


  • The audit went smoothly.  Jodi will be here to present the 2017 Audit at the September board meeting.


  • The new Circulation desk has been installed.  We also have new Ethernet cabling to the front desk area.  We were closed from Friday, July 21 through Wednesday, August 2.  We reopened on Thursday, August 3rd.


  • Flat Rock library will be closed Saturday, August 20 – Tuesday, August 22 for asphalting the parking lot.


  • Jim Munson painted the book drop and the ceiling of the carport to stop wood bees from making a home by the back entry.  


                                                            Sept 4              Labor Day – Closed

                                                            Sept 5              Winter Hours Begin

                                                            Sept 16            Endowment and Board Meeting

                                                            Sept 17            Concert sponsored by the Endowment

                                                            Oct 9               Columbus Day - Closed



  1. Monthly Reports:  All reports were reviewed by the Board.


1.       Robinson Public Library Children’s Report


2.      Hutsonville Public Library


3.      Oblong Public Library


4.      Susie Wesley Memorial Library



  1. New Books Ordered in July



  1. September Calendar



  1. Announcements:  The next Board Meeting is Saturday, September 16, 2017 at 8:30 a.m.



  1. Adjournment:  President Debbie Scott adjourned the meeting at 9:25 a.m.