Robinson Public Library District

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Board Minutes

Minutes from the October 21, 2017 meeting of the Board of Trustees.


Robinson Public Library District

Board of Trustees

October 21, 2017


  1. President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:05 a.m. on Saturday, October 21, 2017, in the Carnegie Room of the Robinson Public Library. 


Members Present:   Allen Summers, Debbie Walls, Debbie Scott, Elmer Hale, Michael Garrard, Rhonda Moade and Wendy Kastner


Staff Present:   Breyanna Weaver and Jerry Barker



  1. Minutes of the September 16, 2017 Meeting:  The September 16, 2017 meeting minutes stand approved as corrected.


  1.  Public Comments:  No public in attendance.



  1. Financials:

1.      Check Register:  After review, a motion was made by Wendy Kastner and seconded by Rhonda Moade, “that the September 2017 check registers be approved.”  The motion carried.


2.      Aged Payables:  The Board reviewed the September 2017 aged payables report.


3.      Income & Budget Statement:  After Board review, the September 2017 financials are filed for audit. 


4.      Investments and Reserves:  The Board reviewed the District’s September 2017 investments, rates, reserves, interest income and check register details. 



  1. President’s Report: 

1.      Old Business: 

a.       Other Old Business:  NA


2.      New Business:

a.       Tech Plan – The Trustees reviewed the Technology Plan 2018 – 2021.


b.      Other New Business – Breyanna Weaver mentioned she had received both an email and a call regarding an Autism Training Grant.  She said the training falls on the Board meeting date in November.  The subject is needed and would add another service to our unserved patrons. 



  1. Director’s Report:


  • Robinson had a power outage on Sept. 21 that resulted in the library opening at 12:00 p.m. instead of 10:00 a.m.


  • Robinson had an issue with lighting.  It seems to have been a result of the power outage.  The internal clock on the timer needed to be reset.  Lytle was called back to the library due to two lights not functioning.  They ordered parts and should have that resolved this week.


  • We have had multiple requests for proctoring exams this month.


  • The Interlibrary Loan Traffic Survey is almost ready for submission to the Illinois State Library.


  • Robinson hosted the Identity Theft Seminar on Wednesday, October 18th.


  • The libraries are gearing up for Halloween events:  Robinson will host Pumpkin Grove on the 24th and Oblong will host Animal Tales on the 28th.


  • Hutsonville had no Internet for a day and a half.  The Pix router had to be replaced.


Schedule of Upcoming Events:

Oct. 24: Robinson: Pumpkin Grove

Oct. 28: Oblong: Animal Tales

Nov. 11: Veteran’s Day (Closed)

Nov. 24: Thanksgiving (Closed)

Dec. 25: Christmas Day (Closed)

Jan. 1: New Year’s Day (Closed)

Jan. 15: Martin Luther King, Jr. Day (Closed)


  1. Monthly Reports:  All reports were reviewed by the Board.


1.       Robinson Public Library Children’s Report


2.      Hutsonville Public Library


3.      Oblong Public Library


4.      Susie Wesley Memorial Library


  1. Books Ordered in September


  1. November Calendar


  1. Announcements:  The next Board Meeting is Saturday, November 18, 2017 at 8:00 a.m.


Adjournment:  President Debbie Scott adjourned the meeting at 9:20 a.m.