Robinson Public Library District

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Board Minutes

Minutes of the meeting of the Robinson Public Library Board of Trustees.

Robinson Public Library District

Board of Trustees

January 21, 2017



  1. Vice President Debbie Scott called the meeting of the Robinson Public Library District’s Board of Trustees to order at 8:55 a.m. on Saturday, January 21, 2017, in the Carnegie Room of the Robinson Public Library. 


Members Present:  Allen Summers, Debbie Scott, Debbie Walls, Elmer Hale, Michael Garrard, Rhonda Moade and Wendy Kastner


Members Absent: 


Staff Present:   Breyanna Weaver and Jerry Barker


Staff Absent: 



  1. Public Comments:   No public in attendance.



  1. Minutes of the November 2016 Meeting:  The November 19, 2016 meeting minutes stand approved as written.


  1. Minutes of the January 2017 Special Meeting:  The January 5, 2017 special meeting minutes

stand approved as corrected.


  1. Financials:

1.      November 2016 Check Register:  After review, a motion was made by Debbie Walls and seconded by Wendy Kastner, “that the November 2016 check registers are approved.”  The motion carried.


2.      December 2016 Check Register:  After review, a motion was made by Rhonda Moade and seconded by Allen Summers, the December 2016 check registers are approved.”  The motion passed.


3.      Aged Payables:  The Board reviewed the November and December 2016 aged payables reports.


4.      Income & Budget Statement:  After Board review, the November and December 2016 financials are filed for audit. 


5.      Investments and Reserves:  The Board reviewed the District’s November and December 2016 investments, rates; interest income and check register details.





  1. President’s Report: 

1.      Old Business: 


a.       Susie Wesley Memorial Library – Many of the facets for the big move were discussed.  Much concern was shown over the discovery of mold in the old library building.  Further investigation, possible remediation, and a temporary hold on the move is the status for now.  Also discussed were some staffing issues, which the Board was supportive wishing to add new policies to remedy the areas of their concern.


b.      Overtime rule – The Overtime Rule was halted in its tracks by a Judge.  After discussion, Debbie Scott made a motion and Debbie Walls seconded, “that the vote to put Mindi Williamson and Michelle Blair as hourly is rescinded.”  The motion carried. This means they are both salary once again. 


c.       Circulation Desk – The circulation desk replacement project was tabled until further information and pricing is available.



2.      New Business:


a.       Economic Interest Form – A few questions were asked and answered concerning the Economic Interest Form.  All the board members were instructed to return them to Breyanna, for filing in March.


b.      Other New Business - NA



  1. Director’s Report:


·         Robinson Internet went down 12/14/16.  ICN called due to alarm.  The line had been cut, so we were without Internet for a few hours.  It came back on during the evening and was off again the next morning.

·         Water Softener installation began the last week of December.  They didn’t have the proper pipe/hose to completely install the new water softener; they had to order parts.  There was a leak in the valve above where they put in the new softener.  Water was gushing out in spurts.

·         Goff Heating and Plumbing were called to replace the valves.  Goff’s were called back to fix the commode in the handicap restroom.

·         Culligan finished the install on 1/3/17.  There is still a leak. 

·         Water was discovered around the brick by Jerry’s desk and by the window in the magazine area on 1/3/17.  Droste came to inspect the area.

·         FE Moran was called to inspect the fire alarm panel.

·         We received the Marathon pilot check.

·         Susie Wesley Memorial Library closed beginning Thursday, January 12th. We have a few pieces moved to the new facility and all of the collection is packed.  Shelving has been ordered.

·         Oblong Public Library had to close Saturday, January 7 due to a faulty light.  Otie’s came and repaired it.

·         Robinson and Oblong closed early on Friday, January 13th due to anticipated freezing.

·         Lazerware alerted us to security issues with our old Cisco router and equipment, which means replacement, is necessary to maintain our computers security.




Feb. 18            Board Meeting

Feb. 20            Presidents’ Day (Closed)

Mar. 18            Endowment and Board Meetings



  1. Monthly Reports:  All reports were reviewed by the Board.


1.      Robinson Public Library Children’s Report


2.      Susie Wesley Memorial Library – Debbie Walls and Debbie Scott clarified this report’s inaccuracy, Breyanna, Michelle, Mindi, Debbie S., Fred Scott and Debbie Walls did the bulk of packing the Library.


3.      Hutsonville Public Library


4.      Oblong Public Library



  1. Books Ordered in December 2016/January 2017



  1. February  Calendar



  1. Announcements:  The next Board Meeting is Saturday, February 18, 2017 at 8:00 a.m.



  1. Adjournment:   Vice President Debbie Scott adjourned the meeting at10:35 a.m.